Constitution of the Asian-Pacific EPR/ESR Society

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Article I. Name

The Name of this Society shall be the Asian-Pacific EPR/ESR Society (APES), hereinafter called "the SOCIETY".

Article II. Objectives

The main objective of the SOCIETY is to promote EPR/ESR research and to foster scientific interaction among EPR spectroscopists in countries of the Asian-Pacific region. To achieve these goals, SOCIETY organizes biennial Asian-Pacific EPR/ESR symposia, which are held in turn in one of the countries of the region.

Article III. Membership

Any person actively engaged in research involving the EPR/ESR techniques or their applications in the Asia-Pacific region shall be eligible to become Member of the SOCIETY. To become a Member, one submits the Membership Application Form available on the SOCIETY’s website.

Members of the SOCIETY may benefit from a reduced registration fee at the APES symposia and shall receive announcements concerning forthcoming conferences.

Members of the SOCIETY are eligible for the awards established by the SOCIETY for young and/or distinguished scientists.

Article IV. Council and Officers

1. Council. The Council of the SOCIETY consists of the elected members – President, two Vice-Presidents, Secretaryand Country/Regional Representatives, and non-elected members – Immediate Past President and Advisory Council Members. The composition of the Council shall provide a balanced geographical distribution within the Asian-Pacific region, as well as a proper balance of researchers in different branches of EPR/ESR.

The term of office of the elected members of the Council shall be two years, subject to re-election for no more than one further period of two years (excepting for Country/Regional Representatives which may be reelected several times).

The Council shall meet during each APES Symposium.

2. President. The President shall be the chief executive officer of the SOCIETY and shall chair the meetings of the Council. The President shall direct the general affairs of the SOCIETY and execute such other duties as may be determined by the Council. The term of office of the President shall be two years, subject to re-election for no more than one further period of two years except if the Vice President succeeds to the office as a result of the death, disability, or resignation of the President.

3. Vice-Presidents. The two Vice-Presidents will carry out any duties assigned by the President or Council, will carry out the duties of the President in the absence of that person, and shall assume the office of President in the event of the death, disability, or resignation of the President. Vice President preferably must be a Chairperson of the APES Symposium.

4. The Immediate Past President. The Immediate Past President shall serve as a full member of the Council for a two-year term.

5. Advisory Council Members. Advisory Council consists of the Founding President (no restrictions for time in the office), former Immediate Past President and former Vice President, who are eligible for a two-year term.

6. Secretary. The Secretary shall maintain all records of the SOCIETY’s meetings and be responsible for the distribution of all essential information to the Members.

7. Country/Regional Representatives. The Representatives are to be elected for the current term of office at the General Meeting upon recommendation of the group of the Members from a given country or region.

Notice: the two-year term of office is counted between two successive General Meetings.

Article V. Organization of the Asian-Pacific EPR/ESR Symposia

The Chairman of the Local Organizing Committee (LOC) and venue of the APES Symposia are selected by a decision of the APES Council. The Chairman, according to the item IV.3, is appointed as a Vice-President of the SOCIETY.

The LOC shall be set up by the Vice-President responsible for organization of the APES Symposium.

The International Organizing Committee (IOC) for the subsequent APES Symposium shall consist of the APES Council Members elected at the previous General Meeting of the SOCIETY.

Scientific contributions to Symposia may cover the entire range of disciplines utilizing the EPR/ESR techniques.

Scientists from other parts of the world are also welcome at the APES Symposia.

Article VI. General Meetings

General Meetings of the SOCIETY shall be held during the APES Symposia. The President of the SOCIETY, or one of the two Vice-Presidents, shall chair the General Meeting. No quorum for the General Meeting is required. By decision of the Council any matter deemed to be of major impact on the SOCIETY shall be submitted to the Members for approval by a mail/e-mail ballot.

Article VII. Elections

Elections will be held every two years during the General Meetings. In the event that an office of the SOCIETY or a position on the Council becomes vacant due to any cause, the Council will nominate a candidate or candidates and a special election will be carried out as soon as feasible.

Article VIII. Fees

There are no fees for the membership of the SOCIETY.

Article IV. Miscellaneous Provisions

The SOCIETY positions itself as a part of the international EPR/ESR community. Any formal and informal links with the International EPR Society (IES) and other EPR/ESR related societies are strongly encouraged.